Quick answer
Choose by workflow, not by a universal ranking
For CRM-heavy Zoom workflows
Fireflies.ai
A strong fit when Zoom calls feed a CRM and the team also needs sales analysis.
View detailsFor Zoom sales calls
Fathom
Focused on online sales conversations, summaries, and faster CRM updates.
View detailsFor clips and call review
tl;dv
Useful when teams share key moments or analyze patterns across several Zoom calls.
View detailsFor Japanese and hybrid meeting needs
Notta
Worth shortlisting when Zoom is only one part of a Japanese and in-person workflow.
View detailsFor searchable meeting knowledge
Otter.ai
A practical option for turning online and in-person conversations into searchable notes.
View details- Zoom callUse your usual setup
- Check accessBot, host and consent rules
- Review notesTranscript, summary or clips
- Set follow-upSharing and CRM defaults
Capture methods, permissions and available outputs depend on the tool and plan.
Side-by-side comparison
This comparison uses the existing service data on AI Meeting Notes Guide. Features and plan limits can change, so verify final details before subscribing.
Notta
- Platforms
- Zoom, Google Meet, Microsoft Teams, Webex, In person
- Languages
- 58 languages
- Best suited for
- Japanese Zoom calls plus in-person recording
- Consider
- Sales coaching is not its main positioning
tl;dv
- Platforms
- Zoom, Google Meet, Microsoft Teams
- Languages
- 40+ languages
- Best suited for
- Clips, customer interviews, and review across calls
- Consider
- Confirm the preferred capture method with your policy
Fireflies.ai
- Platforms
- Zoom, Google Meet, Microsoft Teams, Webex, In person
- Languages
- 100+ languages
- Best suited for
- Zoom sales teams using CRM and multilingual workflows
- Consider
- Plan the integration setup before team-wide rollout
Fathom
- Platforms
- Zoom, Google Meet, Microsoft Teams
- Languages
- Multiple languages; confirm the current list on the official site.
- Best suited for
- Focused online sales calls and CRM follow-up
- Consider
- Not intended for in-person-first workflows
Otter.ai
- Platforms
- Zoom, Google Meet, Microsoft Teams, In person
- Languages
- English, Spanish, French, German, Japanese, and Simplified Chinese
- Best suited for
- Searchable Zoom notes and broader conversation capture
- Consider
- Confirm language coverage for a multilingual team
How each tool captures a Zoom call
Bot-free notes do not always include a saved recording. Speaker labels, video, integrations, and security controls also depend on the capture method and plan. Check consent, retention, and sharing with your organization before recording.
Notta
Notta Bot or bot-free desktop capture
The desktop app can record Zoom system audio without a bot; check the three-minute-per-conversation limit on the free plan before a full call.
Official capture instructionstl;dv
Meeting bot or bot-free desktop app
Capture Zoom video, transcripts and AI notes; use clips for review. Confirm which free-plan AI features and integrations apply to your team.
Official capture instructionsFireflies.ai
Notetaker bot or desktop Take Notes
The bot can capture a recording with speaker labels; bot-free desktop notes do not save an audio or video file. Check CRM and sharing settings.
Official capture instructionsFathom
Zoom app or desktop capture; bot-free availability varies
Free individual recording and summaries are available. Fathom’s current desktop capture options vary by app and rollout, so confirm the exact method before a bot-free pilot.
Official capture instructionsOtter.ai
Otter Notetaker joins Zoom as a participant
Useful for searchable notes; the free Basic plan lists 300 monthly transcription minutes. Otter Live Notes is a separate Business and paid-Zoom workflow.
Official capture instructionsAll five list a free option, but meeting duration, transcription minutes, summaries and team controls vary. Check each provider’s current pricing before subscribing.
Free vs. paid Zoom note taker plans
The free tier is usually enough to test a workflow. Compare what it limits—minutes, recording length, AI summaries, or team features—against your expected monthly calls. Plan terms change, so each card links to the provider’s current pricing.
Notta
Capture
Bot or Notta Desktop bot-free capture
Free
120 transcription minutes/month; up to 3 minutes per recording and 10 AI summaries/month (verify current terms).
Paid
Higher monthly transcription allowance and longer recordings; plan details vary by billing cycle.
Check official pricingtl;dv
Capture
Meeting bot or desktop app
Free
Free plan is available; check the current allowance for AI notes, imports, and integrations.
Paid
Paid plans add or expand team controls, integrations, and AI analysis; confirm the plan needed for your workflow.
Check official pricingFireflies.ai
Capture
Notetaker bot or desktop Take Notes
Free
Free plan includes a limited number of meeting transcription credits; advanced AI features may use separate credits.
Paid
Paid tiers expand storage, integrations, and team features; check AI credit terms before upgrading.
Check official pricingFathom
Capture
Zoom app or desktop capture; bot-free availability depends on app and rollout
Free
Free individual plan includes unlimited recordings and storage; advanced summaries are limited after the first five calls/month.
Paid
Paid individual or team plans expand advanced AI features, collaboration, and team controls.
Check official pricingOtter.ai
Capture
Otter Notetaker bot or Otter Desktop app
Free
Basic lists 300 transcription minutes/month and a 30-minute limit per conversation.
Paid
Paid tiers increase transcription and unlock additional import, search, and collaboration features.
Check official pricingHow to choose
Decide how the tool may join
Check whether your organization permits an AI participant, and confirm host approval, waiting-room, and recording-consent rules.
Define the output you need
A transcript may be enough for internal calls. Sales and research teams may also need clips, action items, follow-ups, and cross-call analysis.
Check CRM and sharing defaults
Confirm which records can be updated and who automatically receives notes after internal and external meetings.
Run a real Zoom pilot
Use your normal audio setup, accents, terminology, and meeting length before enabling automatic capture broadly.
Still comparing?
Answer six questions about platforms, language, CRM, team size, and bot policy.
Frequently asked questions
What is the best AI note taker for Zoom?
Choose based on the job after the call. Fireflies.ai suits CRM-heavy teams, Fathom suits focused online sales workflows, and tl;dv is useful for clips and cross-call review. Other requirements may point to Notta or Otter.ai.
Can an AI note taker join Zoom automatically?
Some tools can connect to a calendar and capture scheduled meetings. Join behavior, host approval, and available capture methods vary, so test the exact setup your team will use.
Can I use a Zoom note taker for free, and what does paid add?
Yes, all five offer a free option, but the limits differ: Notta caps monthly minutes and each free recording, Fireflies limits meeting transcription credits, Fathom limits advanced summaries, and Otter caps monthly minutes and meeting length. tl;dv also has a free plan with feature allowances that can change. Paid tiers generally raise usage limits or add team controls, integrations, and advanced AI features. Check each linked pricing page before choosing.
Will Zoom participants know the meeting is being recorded?
It depends on the capture method and meeting settings. Zoom lets account owners and admins configure AI consent notices; third-party bots may also appear as participants and require admission. Tell attendees what is being captured, check the host's recording policy, and get any consent required by your organization and local law.
Can a Zoom administrator block an AI note taker?
Yes. Zoom admins can lock meeting summary and AI settings at account or group level. For Zoom AI joining third-party meetings, admins can enable or disable the feature and choose calendar auto-join rules. Third-party bots can also be held in a waiting room or blocked by host and organization settings.
Related guides and comparisons
Get a shortlist based on your meetings
The quiz uses your workflow requirements. Affiliate availability never changes the diagnosis ranking.
Find my AI meeting note takerProduct features, free-plan limits, and pricing can change. Confirm current details on each official website before purchasing.